Administrative Options for Non-Profit Orgs

Non-profit organizations all over the country continue to do the good work that they do in spite of massive budget cuts and staff reductions. The critical behind the scenes administrative work that helps these agencies achieve their goals is still there to be done, but often with no one on staff to do it.  Program directors, managers, finance coordinators, communications specialist… everybody is doing admin work on top of their own work. All because administrative staff has had to be let go.  

As year-end fundraising events and various marketing campaigns get underway there are plenty of administrative chores that need to be completed in order for these events to be successful. More and more organizations are finding the support they need in the world of Virtual Assistance.  My company, Virtual Admin Services (VAS) specializes in providing administrative support to Non-profit organizations. We recognize the specific needs of these organizations, and we offer the services they need without the costly overhead associated with conventional employees.   

Here’s an administrative tip to help your organization successfully handle daily and end-of-year activities as smoothly as possible.

 Becky’s Admin Tips 

1)      Maintain clean databases.  Make sure your member and contact databases have accurate information. Clean data saves time and money and allows you to reach out to your membership with ease. Don’t wait until the next membership drive; work on your database when things are quiet. 

a.      Add new members regularly. Make sure no one misses anything. You want all your  your members receive everything 

b.      Delete old records. Nothing wastes postage, time or effort more than a wrong address 

c.       Update current records. Make sure you have current addresses, emails and phone numbers. Send a note asking for corrected info. Keep a stack of postcards handy just for that purpose

Look for more tips in future posts as VAS looks for ways to help your business or organization.

Best,

Becky

If a letter comes back in the mail because of a bad address – have someone track down that addressee and get up-to-date information. But don’t just re-post the letter; update your database as well.